Overview

Teachers can create and edit student groups within PLAN2, without having to access the ALAN Administration interface. This enhancement will support teachers in: 

  • creating high school subject classes
  • creating custom student groups for literacy and numeracy learning
  • creating their own student groups without the need to have ALAN Administrator access
  • creating groups from across year levels and classes for different learning purposes

Users with an ‘ALAN-ADMIN’ role will still be able to view roll classes and manage student groups via the ALAN Administration interface. 



Content in this article:


How to access Manage groups in PLAN2

  1. Log in to the ALAN homepage.
  2. Click the PLAN2 link to open PLAN2.
  3. In PLAN2, click the menu (three horizontal lines in the top left corner), then select 'Manage groups'.


View existing student groups

  1. In the 'Manage groups' screen, use the Search function to search and view existing student groups.
  2. You can search for an existing student group by Year level, Subject or Group name. Click the Search button to view the search results.
  3. The search results will display a list of student groups based on your search parameters.
  4. Use the Actions options to View, Edit or navigate to the Areas of Focus.
  5. If you select View, pop-up screen will display, showing the student group Name, related Subject, and the list of Student/s that belong to this group.


Edit existing student groups

  1. In the student groups list, click Edit to update the student group details.
     
  2. You can edit any of these fields:
    • Group name - name must be unique; you will not be able to save your changes if there is an existing group that has the same name
    • Students - you can add or remove student/s; you can add students from across year levels or from across existing classes/groups 
    • Subject/s (for secondary schools use only) - you can change the subject associated to this group 

  3. Click the Save button to save your changes.


Create a new student group

The steps below are for creating a regular student group. Go to this helpdesk page if you want to create a COVID learning support group. 

  1. In the 'Manage groups' screen, click the New button. The 'New student group' pop-up screen will display.

  2. In the 'New student group' pop-up screen, enter the student group information. All fields are required.

  3. Type in the Group name in the Group name field.
    • The group name must be unique. You will not be able to save your new group if there is an existing group that has the same name.
    • Use a concise and meaningful name for your student group, so that it is easy to find and use later.

  4. Add Students to your group by selecting students from their year level and existing class/group.
    • Filter by Year level then filter by Class/group to see the list of students.
    • Tick the name of the student/s you want to add to the group. Selected student/s will automatically be added to the Selected students list.
    • You can remove student/s from the Selected students list by clicking the X button beside the student name, or by clicking Deselect all students.


  5. Select your Subject/s in the Subject/s field.
    • For primary schools: The default subject for student groups in primary schools is 'Other' - you do not need to fill this field.

    • For secondary schools: Select a subject from the dropdown list.

    • For central schools: You can select a subject if your selected students are from any of year levels 7-12. If any of your selected students are from year K-6, the default subject will be 'Other'.

  6. Click the Save button to save your changes.

  7. You will see your newly created student group in the student groups list.


Create a new student group via the Class observations screen

  1. Log in to the ALAN homepage.
  2. Click the PLAN2 link to open PLAN2. The Class observations screen will open.
  3. In the Class observations selection panel, select any Year then click the Class or group dropdown field.
  4. In the Class or group dropdown list, click the Create new group link. The 'New student group' pop-screen will display.

  5. In the 'New student group' pop-up screen, enter the student group information then click the Save button to save.

  6. After saving, the 'New student group' pop-up screen will close and you will see the Class observations selection panel again with your newly created student group selected in the Class or group field.


Create a new student group via the Areas of focus screen

  1. Log in to the ALAN homepage.
  2. Click the PLAN2 link to open PLAN2.
  3. In PLAN2, click the menu (three horizontal lines in the top left corner), then select 'Areas of focus'.
  4. In the 'Areas of focus' screen, click the New tab. This will open the ‘Area of focus - New’ screen.
  5. In the 'Area of focus - New' screen, select Year then click the Class or group dropdown field.
  6. In the Class or group dropdown list, click the Create new group link. The 'New student group' pop-up screen will display.

  7. In the 'New student group' pop-up screen, enter the student group information then click the Save button to save.

  8. After saving, the 'New student group' pop-up screen will close and you will see the ‘Area of focus - New’ screen again with your newly created student group selected in the Class or group field.


Delete an existing student group


Delete via the PLAN2 Manage groups interface

  1. In the student groups list, click View to view the student group details.
  2. A pop-up screen will display, showing the student group details.
  3. In the pop-up screen, click the Edit button to edit the student group.
  4. A pop-up screen will display, showing the student group details.
  5. In the pop-up screen, click the Delete button to delete the student group.
  6. The system will allow you to delete an existing student group under these conditions:
    • Only the creator of the group can delete their group.
    • The group must not be associated to any Areas of focus. The group will not be deleted if it is currently used in any Area of focus. 


Delete via the ALAN Administration interface (accessible to ALAN-ADMIN users only)

  1. Log in to the ALAN homepage.
  2. In the ALAN homepage, select the Administration link from the top menu bar.
  3. In the Administration screen, click the 'Manage groups' button.
  4. In the Manage groups screen, search for the group you want to delete.
  5. In the student groups list, click View to view the student group details.
  6. A pop-up screen will display, showing the student group details.
  7. In the pop-up screen, click the Delete button to delete the student group.
  8. The system will allow you to delete an existing student group under these conditions:
    • Only the creator of the group can delete their group.
    • The group must not be associated to any Areas of focus. The group will not be deleted if it is currently used in any Area of focus.