Overview


The Class observations page allows you to view, record, update and export observations against learning progression indicators for selected students.


Contents of this article:


How to access Class observations:


  1. Select the PLAN2 tile on the ALAN homepage.
  2. PLAN2 opens to the Class observations page as the default page.


How to generate Class observations for your Area of focus:

Please refer to this step-by-step guide for Areas of focus


How to view Class observations:

In the selection panel (left side of the ‘Class observations’ screen), follow these steps: 

  1. Select Year.



  2. Select Class or group. You can use the search tool to find a class.



  3. Select Student/s. You can use the search tool to find a student by name. For students in a composite class, you can select students by year level.



  4. Select Domain.



  5. Select the sub-element levels you would like to focus on. You can select levels one-by-one or click 'Select all levels' or 'Deselect all levels'. Selecting a level will preview the indicators relating to that level on the right side of the screen.

    • You can use the assessments filter to filter and select sub-element levels that are related to any assessments mapped to PLAN2 (e.g. Best Start Kindergarten, Best Start Year 7).




  6. Click 'Generate Class observations' button to load the class observations table.


The Class observations table displays:

  • Your selected/filtered sub-element level/s and progression indicators

  • If you used the assessments filter, a column for 'Mapped assessment/s' will be shown on the table. The 'Mapped assessment/s' column indicates which assessment/s is related to a selected progression indicator.



  • Your selected student/s. Students' names are grouped by year level and sorted alphabetically.



  • Each student's progression indicator status for each of the selected progression indicators. The indicator status is represented by colour and letter:
    • Not assessed = '--' , grey
    • Not observed = 'n', pink
    • Sometimes = 's', orange
    • Always = 'a', always



  • The table will show 15 rows at a time. Use the pagination to view the next rows. You can view all rows by changing 'Show 15 rows' to 'Show all rows'.


View last observations from 'All' or from 'My class or subject'

In Class observations you can view last observations from: 


  • All - View the most recent observation entered for a student from all the classes, groups or subjects the student belongs to. This is the existing Class observations function. 
  • My class or subject - View the last observation for your class, group or subject as well as any other teacher’s observations alongside yours.


Visit 'View last observations from All or My class or subject' page for step-by-step guide


To view an observation (indicator status):

  1. Click the indicator status to view the indicator status details. The 'Student observation history' pop-up screen will display.



  2. In the 'Student observation history' pop-up screen, you will be able to view:
    • the last observation (indicator status)
    • the name of the class or student group where the observation was made
    • the subject associated to the class or student group where the observation was made
    • the date when the observation was made
    • the name of the teacher who made the observation
    • any comment entered with the observation



  • You can view other previous observations entered for the student by clicking the View all history button in the 'Student observation history' pop-up screen.



  • You can filter the observation history by selecting an option from the Filter by dropdown list.
  • You can go back to the main 'Student observation history' screen by clicking the Back link.
  • Click the button to close the 'Student observation history' pop-up screen.


Visit 'View last observations from All or My class or subject' page for step-by-step guide

How to enter and save your class observations:


A. For one student:


In the Class observations table, follow these steps:

  1. Click the indicator status to view the indicator status details. The 'Student observation history' pop-up screen will display.
  2. In the pop-up screen:
    1. Select a Status
    2. If applicable, type in a comment in the Comments field
    3. Before saving, ensure that the 'Update observation in' field has a value and is not empty.

      NOTE: The 'Update observation in' field will be auto-populated with the student's roll class or your selected student class/group.

    4. Click 'Save' to save your observation.


B. For multiple students

  1. Click the pencil icon for the progression indicator you want to observe. A pop-up screen will display.


  2. In the pop-up screen, follow these steps:
    1. Select a Status
    2. If applicable, type in a comment in the Comments field
    3. Before saving, ensure that the 'Save update in:' field has a value and is not empty.
    4. Select multiple students. You can tick 'Select all students' or select multiple students by ticking the students' names.
    5. Click 'Save' button to save your observations for the selected students.


How to download your class observations:

  1. Click the 'Export as Excel' button located above the Class observations table.

  2. The Excel file will be downloaded to your computer. 
  3. Open the downloaded file in MS Excel to view and analyse the data.