Assessing Literacy and Numeracy (ALAN) help desk

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Contents:

• Overview
• How to access Manage groups in ALAN Administration
• View existing student groups
• Edit existing student groups
• Create a new student group
• Create a new student group via Class observations screen
• Create a new student group via Areas of focus screen
• Delete an existing student group

How to access Manage groups in ALAN Administration

1. Log in to the ALAN homepage.
2. Click the Administration link to open the ALAN Administration page.
3. In ALAN Admnistration, select the Manage groups button.
   
   
   

Teachers with ALAN_USER role are also able to create a student group by accessing the 'Manage groups' function in PLAN2.

View existing student groups

1. In the 'Manage groups' screen, use the Search function to search and view existing student groups.
   
   
   
2. You can search for an existing student group by Year level, Subject or Group name. Click the Search button to view the search results.
   
   
   
3. The search results will display a list of student groups based on your search parameters.
   
   
   
4. In the student groups list, click View to view the student group details.
   
   
   
5. A pop-up screen will display, showing the student group Name, related Subject, and the list of Student/s that belong to this group.
   
   
   

Edit existing student groups

1. In the student groups list, click View to view the student group details.
   
   
   
2. A pop-up screen will display, showing the student group details.
   
   
   
3. In the pop-up screen, click the Edit button to edit the student group.
   
   
   
4. You can edit any of these fields:
   • Group name - name must be unique; you will not be able to save your changes if there is an existing group that has the same name
   • Students - you can add or remove student/s; you can add students from across year levels or from across existing classes/groups 
   • Subject/s (for secondary schools use only) - you can change the subject associated to this group 
     
     
     
5. Click the Save button to save your changes.
   
   

Create a new student group

1. In the 'Manage groups' screen, click the New button. The 'New student group' pop-up screen will display.
   
   
   
2. In the 'New student group' pop-up screen, enter the student group information. All fields are required.
   
   
   
3. Type in the Group name in the Group name field.
   • The group name must be unique. You will not be able to save your new group if there is an existing group that has the same name.
   • Use a concise and meaningful name for your student group, so that it is easy to find and use later.
     
     
     
4. Add Students to your group by selecting students from their year level and existing class/group.
   • Filter by Year level then filter by Class/group to see the list of students.
   • Tick the name of the student/s you want to add to the group. Selected student/s will automatically be added to the Selected students list.
   • You can remove student/s from the Selected students list by clicking the X button beside the student name, or by clicking Deselect all students.
     
     
     
     
5. Select your Subject/s in the Subject/s field.
   • For primary schools: The default subject for student groups in primary schools is 'Other' - you do not need to fill this field.
     
     
     
   • For secondary schools: Select a subject from the dropdown list.
     
     
     
   • For central schools: You can select a subject if your selected students are from any of year levels 7-12. If any of your selected students are from year K-6, the default subject will be 'Other'.
     
     
     
6. Click the Save button to save your changes.
   
   
   
7. You will see your newly created student group in the student groups list.
   
   

Delete an existing student group

1. Log in to the ALAN homepage.
2. In the ALAN homepage, select the Administration link from the top menu bar.
3. In the Administration screen, click the 'Manage groups' button.
4. In the Manage groups screen, search for the group you want to delete.
5. In the student groups list, click View to view the student group details.
6. A pop-up screen will display, showing the student group details.
7. In the pop-up screen, click the Delete button to edit the student group.
8. The system wil allow you to delete an existing student group under these conditions:
   • Only the creator of the group can delete their group.
   • The group must not be associated to any Areas of focus. The group will not be deleted if it is currently used in any Area of focus.

Further information

For teaching and learning information, including professional learning, please visit the literacy and numeracy page. 

For general solutions and troubleshooting you can visit our help pages at the ALAN help desk.